Effective Date: Wednesday, January 21, 2026

Privacy Policy for Butler Springs Christian Camp

Last Updated: January 21, 2026

Butler Springs Christian Camp (“we,” “our,” or “us”) is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and protect information when you visit butlerspringscamp.com, register for camp, or otherwise interact with our services (collectively, the “Services”).

By using our website or submitting information, you consent to the practices described in this Privacy Policy.

1. Information We Collect

We collect information that you voluntarily provide when registering for camp, creating an account, or communicating with us.

1.1 Personal Information

This includes:

  • Full name
  • Date of birth
  • Address
  • Email address
  • Phone number
  • Emergency contact details
  • Church affiliation (if provided)

1.2 Health & Medical Information

Because our camp programs involve physical activities, we collect certain health information to ensure camper safety, such as:

  • Allergies
  • Dietary restrictions
  • Medications
  • Medical conditions
  • Insurance information
  • Physician information

We only collect the minimum necessary medical information required to provide safe participation in camp activities.

1.3 Payment Information

We use Stripe to process payments securely. When you submit a payment:

  • We do not store your full credit card number, CVV, or bank account details on our servers.
  • Payment information is transmitted directly to Stripe, a PCI-DSS compliant third-party processor.

You can review Stripe’s privacy policy here: https://stripe.com/privacy

1.4 Automatically Collected Information

When you visit our website, we may automatically collect:

  • IP address
  • Browser type
  • Device type
  • Usage data (pages visited, time spent, etc.)
  • Cookies and tracking technologies

This information helps us improve website performance and user experience.

2. How We Use Your Information

We use the information we collect for the following purposes:

2.1 Camp Operations

  • Registering campers
  • Providing necessary medical accommodations
  • Communicating schedules, updates, and instructions
  • Ensuring camper safety

2.2 Payment Processing

  • Processing registration fees
  • Issuing refunds (if applicable)

All payments are processed securely through Stripe.

2.3 Communication

  • Responding to inquiries
  • Sending confirmations and reminders
  • Providing camp updates and relevant announcements

2.4 Compliance & Safety

  • Meeting legal or regulatory requirements
  • Ensuring health and safety compliance

3. How We Share Your Information

We do not sell or rent your personal information.

We may share information only with:

3.1 Service Providers

Such as:

  • Stripe (payment processing)
  • Website hosting providers
  • Email communication services

These providers may only use information as necessary to deliver their services.

3.2 Authorized Camp Personnel

Camp staff and volunteers may access personal or medical information as needed to:

  • Provide care
  • Ensure safety
  • Support camp activities

3.3 Legal Requirements

We may disclose information if required to:

  • Comply with laws or regulations
  • Respond to lawful requests
  • Protect the safety of individuals

4. Cookies and Tracking Technologies

We use cookies and similar technologies to:

  • Improve website functionality
  • Analyze visitor usage
  • Maintain session security

You may disable cookies through your browser settings, but some features may not function correctly.

5. How We Protect Your Information

We take reasonable administrative, technical, and physical measures to protect your data, including:

  • Encryption of transmitted information
  • Secure website hosting
  • Limited access to sensitive medical information

However, no method of online transmission is 100% secure.

6. Your Rights and Choices

Depending on your location, you may have rights to:

  • Access your personal information
  • Correct inaccurate information
  • Request deletion (subject to legal requirements)
  • Opt out of non-essential communications

To exercise these rights, contact us using the information below.

7. Children’s Privacy

We collect information about children solely for registration and safety purposes, with consent from a parent or legal guardian. We do not knowingly use children’s data for marketing or unrelated purposes.

8. Data Retention

We retain information only as long as necessary to:

  • Provide camp services
  • Comply with legal obligations
  • Maintain accurate financial records

Sensitive medical information is retained only for as long as needed for camper safety or required documentation.

9. Third-Party Links

Our website may contain links to external sites. We are not responsible for the content or privacy practices of these third parties.

10. Updates to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with the updated “Last Updated” date.

11. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact:

Butler Springs Christian Camp
Website: butlersprings.com
Email: info@butlersprings.com
Phone: (937) 588-2205



Policy Version: 1.0.0